Supplementary Run

This screen enables the user to make changes to the employee's pay after the payrun process has completed. This is usually required when additional payments need to be made for the employee outside the normal payrun period, or when adjustments need to the done to the employee's pay.

Moorepay must be contacted to enable a new payment date for your supplementary run as additional charges may be incurred. HMRC legislation dictates that paydate for the SUPPLEMENTARY RUN must still be within the current Tax Period.

Prerequisites

• This option is only enabled in Bureau Payroll if the selected company code has already completed the Complete Payrun Process and Payroll Cleardown has not been submitted.

Rules and Guidelines

• Running this process will unlock all the payroll screens for input, and the payroll data for the last pay period that was processed will be updated.

• A separate BACS file (if applicable) is generated to reflect the changes.

• After a Supplementary run is performed electronic payslips are overwritten. Any employee not being paid on the 2nd run will receive a payslip with 0.00 Net pay but it will still show the payments and deductions of their previous Net Pay along with a new deduction of PREVIOUS.

• The Payslips are re-generated for the employees whose pay details have been changed.

• Ensure that you download your 1st live run from MyReports, as any Supplementary run will overwrite with the new values.

Steps in Processing a Supplementary Run

• Choose the Supplementary Run screen from the Payroll >> Bureau Payroll >> Processing folder.
• Telephone the Service Desk to advise of the 2nd pay date.
• On the Supplementary Run screen, select the company, tick the box, and then click Run Process. This will unlock the Payment screens again. Additional payments can be entered via Interactive or Timesheet screens.
• Input your additional payments.
• Run Start Payrun Processing.
• Check/correct your Diagnostic reports in CONSOLE.
• Verify the data on the PREVIEW reports located in MyReports. Supplementary Runs will deduct the Net pay paid previously as ALREADY PAID.
• COMPLETE the payroll.
• Check the final reports in MyReports.
• New payslips will be produced for all employees.
• Once the 2nd payday has passed, payroll can be CLEARED DOWN into the next tax period.

Field Information

Select Run Process.